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Archive for the ‘General’ Category

January 19, 2012

Steffan Martell of CareerBuilder on the Candidate Experience

The candidate experience includes rejection for most. Steffan Martell of CareerBuilder recently offered some clear guidelines on how the candidate rejection process should be handled. Click PLAY to hear what he has to say, and then scroll down to read more.

Steffan offers four main points to consider for keeping the rejection process in-line with the candidate experience and expectations.

  1. Use the same level/form of communication established
  2. Provide details on where they stand in the process
  3. Keep them informed along the way
  4. Provide candid feedback regarding fit and potential for future prospects

Use the same level/form of communication established
Steffan puts out some great criteria here. If you have spoken with a candidate, give them the bad news over the phone. If you have only had an email exchange, a digital dialogue is appropriate.

The personal relationship established with a phone call or an interview sets expectations high for the candidate. They know out of all the candidates you were highly interested in them. As many as 90% of candidates never get to a phone call, so this level of engagement sends a message that their qualifications are a close match. This creates hope and expectations for additional personal contact. (See more about candidate hope.)

The impersonal nature of the internet may at times make it easy for forget each applicant is another sentient human being. Delivering an exceptional candidate experience, even for the act of rejection, calls for some level of sensitivity and reciprocity.

Provide details on where they stand in the process
Gerry Crispin is an advocate for providing candidates with an interesting variety of data such as how many candidates typically apply per week or month and how many are hired during that same period. It’s a bit like the lottery publishing the winning odds. But, it also sends the candidate a message about the scope of challenge the company faces. In high applicant to hire ratio scenarios this can be a powerful form of level setting communication. This type of data does not have to be real-time data. Generalized stats should serve you well.

Having typical timeline and expected next step information can also be shared in a general format. With open or standing requisitions a blanket statement such as: “We contact the most qualified candidates by Friday of each week.” For one-off requisitions you may have more specific details. “The most qualified candidates will be contacted for a phone interviews by DATE. On site interviews will be conduct during the week of DATE. We anticipate a hiring decision to be made by DATE.

Candidates who do not hear from you by each of those dates know what that means. That does not remove the need to communicate with them, but it does in a Steffan Martell of CareerBuilder on the candidate experience manner let them know they have not advanced.

Keep them informed along the way
In our work on understanding candidate expectations, job seekers clearly stated one of their highest needs for information is on the status of their application. Steffan mentions the ‘black hole.’ It is too real for many candidates, due to recruiting processes that are void of communication tools being set up properly and recruiters who underutilize automation resources.

Any ATS worth its license agreement will have a candidate disposition process and automatically triggered communications. Make sure your process has well written messages to advise candidates of where they stand in your process.

Provide candid feedback regarding fit and potential for future prospects
Steffan offers another excellent point here. Job seekers want to know why they did not get the job. The evasive answer we used to teach our recruiters was to always use the “We were fortunate to get a lot of candidates to consider. After careful review, we advanced those candidates who seemed most qualified.”

While that response told the candidate the company process, it was void of insight for their personal growth. Martell suggests we share more. And to share in a manner that sets proper expectations for the future. Candidates hate to be strung along. Be frank and straight forward on whether you will keep them on your radar or not.

Remember, due to the fact that only one candidate gets hired, recruiting is the business of rejection.  Look for ways to do it well. Make better rejection part of your staffing process improvement initiatives for 2012.

Where Next?
Once again, there will be an application process for the Candidate Experience Award.
2012 will provide another opportunity to highlight those organizations that are doing it well, getting it right and being a leader in delivering an exceptional candidate experience. Check in here to begin the application process.

January 3, 2012

Maren Hogan of Red Branch Media on Candidate Experience

I had an opportunity to speak with Maren Hogan of Red Branch Media regarding the candidate experience. In particular, we spoke about the candidate rejection process.   Maren offers three great suggestions.  Click PLAY to hear Maren’s recommendations, then scroll down to read more.

Candidate as Consumer

Either directly or indirectly, your business may touch the candidate from a consumer or customer perspective.  Maren suggests we treat each candidate much like your marketing function would:  have good communication tools and methods in place, keep track of who you have in the pipeline and reach out to them.  Each interaction provides and opportunity to create a brand positive candidate experience.  Examine the messaging; the continuity and reactions candidates have to how your recruiting process impacts their perception of your organization.

Earlier this year, the first Candidate Experience Awards were presented to a few organizations that take the candidate as customer issue quite seriously.  In addition, a  Candidate Experience Monograph was drafted to provide some guidance on this topic. Additional information can also be found here.

Support Career Search Objectives

Maren suggests HR professionals must not impede the candidate’s career pursuit with vague, misleading or lack of communication. Candidates want to use their time and effort well too.  They do not want to be strung along. Give the candidate a No, to free them up to pursue other options. I wrote about the candidate’s act of hope and possible desperation with each Apply Now click.  Be sensitive the candidate’s situation.

Engage Fewer – Reject Fewer

What is the right amount of candidates?  There is no mathematical formula for that.  However there are some resources to consider. Maren suggests the use of pre-employment tests or assessments. These tools are extremely beneficial with high applicant to hire ratios.  You can read more about these resources on our main web page of on this blog. Maren also suggests focused and effective use of social media.

Candidate pools or communities can be created with a range of social media resources.  To reduce the broadcast approach to sourcing, investing time and energy engaging potential candidates through social media can reduce the number of candidates you may need to engage to find a good fit.  And the benefit of fewer candidates is fewer rejections.

Candidate source can also be analyzed with pre-employment assessment results.  This can help refine sourcing effectiveness by examining both the yield – hires per source, as well as competency profile by source.  Armed with this data, sourcing strategies can hone in on talent pools that drive up recruiter efficiency, improve quality of hire and reduce the number of candidates that need to get the rejection message.

Thanks to Maren for sharing a few ideas for improving the candidate experience.  If you would like to explore improving your candidate experience, give us a call or drop us a note.

November 7, 2011

Blinded By Star Gazing and the A Player Myth

Writing in the recruiting space has generated a lot of attention on strategies for hiring A Players, Top Talent and Star Performers. While that sounds great, I think all that star gazing has blinded a few recruiters. In part, having a poorly calibrated candidate evaluation process in place is to fault.

There is no team roster filled with the likes of Lebron James, Michael Jordan or Barry Bonds, (Although Miami tried). There is no company executive committee completely staffed with the likes of a Warren Buffet. The reason can be largely explained by population statistics. A Players or bright stars only make up a small percent of the available population.

As such, it is more of a myth to make all A Player hires. The size of the candidate population might have to be enlarged exponentially to create a finalist pool of only A Players to choose from. That could be a monumental task. The organization might not have the appetite for the time requirements nor the budget to complete such an undertaking. There is another approach to contributing to organization performance with each hiring decision.

Dim Stars Get Hired Too
Making the right hiring decision requires complex reasoning. To put this into perspective requires that you wrestle with another concept within population statistics known as variation. This can be best understood by looking at your hiring track record. You hired your best, and you hired your worst. When you examine the performance differences between those hired into one job, the variation in decision quality is revealed. Using a process improvement tool called Pareto Analysis (80-20) the impact of low end variation can be revealed.

Obtain a data set of performance variables from a group. Sales performance is easy place to look. Obtain territory revenue per sales rep in a spread sheet.  Calculate the average sales per territory. Next calculate the average for the top 80% and the bottom 20%.   Look at the gap.  After you stop shaking your head, you have to admit, “Yes our process hired those bottom 20% folks too.”  You can explore the impact of this with our ROI Calculators.  You can perform this same form of HR Analytics on any dimension of performance. It is pretty revealing.

This analysis reflects the current nature of the population from which you draw, and the decision quality variation that allows in your poorest performers. In your Shining Star hiring program, Dim Stars get hired too.

Scale of Magnitude
Hipparchus , the ancient Greek astronomer created a the six point magnitude scale to calibrate the relative brightness of stars. Since then the scale has been expanded, revised and refined to better describe the difference observed in the brightness of heavenly bodies.  Hipparchus uses analytical models to refine his conclusions. Your process hired the dim stars because of the calibration of your brightness scale.   Shining stars and dim stars looked more alike than different. The evaluation process was unable to see the difference.  Using HR Analytics your candidate evaluation can be refined and your hiring decisions improved. Better candidate data can improve the yield of your staffing process.  Maybe your recruiter was blinded by star gazing.

With a well calibrated candidate evaluation process, you get better data, which can support more effective hiring decisions.

Here are a series of examples of on-the-job performance differences that were identified by score ranges during validation analysis of a Virtual Job Tryout. Each chart depicts the performance gap between individuals who scored in the top 80% versus those who scored in the bottom 20% of a Virtual Job Tryout created specifically for the job they hold.

Top 80% Achieve 47% Higher Territory Revenue

Individuals who scored in the bottom 20% on the Virtual Job Tryout, on average produced $1.6 million LESS in sales revenue. In other words, about $1.6 million of performance variation was at risk with every hiring decisions. Recruiters letting soft glowing heavenly bodies into the sales organization.

Top 80% Achieve 8% Higher Closing Ratio

Individuals who scored in the bottom 20% on the Virtual Job Tryout, on average closed the deal on 8% FEWER opportunities.   In this case, millions of dollars of revenue are at stake with a lower closing ratio.  Candidates with less effective skills and attributes for bringing in new business were entering the sales organization.

Top 80% Scores Achieve 70% Higher Level of Products Booked

Individuals who scored in the bottom 20% on the Virtual Job Tryout, on average produced 70% FEWER transaction per month.  The previous candidate evaluation process confidently advanced less capable  individuals  into the sales organization.

Top 80% Scores Achieved 21% Higher Commission Levels

Individuals who scored in the bottom 20% on the Virtual Job Tryout, on average earned$21% LESS  in sales commissions. The Virtual Job Tryout is well equipped to discern underlying traits and characteristics that drive performance differences.

When you see the order of magnitude and the insight into performance provided by candidate results, ask yourself; “What would my workforce look like if I could hire from the top 80 %, or even the top 50% of the candidate pool?”

When you calibrate your candidate assessment process to on-the-job performance, you can better distinguish the difference between stars and black holes.

Call us for more information on calibrating your candidate assessment process to reduce low-end performance variation.  And, remember, the sun is a star. If you stare at it, you can go blind.

September 27, 2011

Is Interviewing a Waste of Time? Ask Kevin Wheeler

Candidate Evaluation Time Well Spent?

In his recent post on ERE, Kevin Wheeler suggests interviews may be a waste of time. He poked the nest and stirred up some good interaction. He also suggests, that the use of more objective methods, such as simulations for pre-employment testing can improve the candidate evaluation process.

At the end of the day, the hiring decision is an act of personal judgment. The interview plays a big role in supporting that decision. And suggesting that companies abandon the interview will fall on deaf ears. However, the bigger question is what methods and criteria are used to determine who to interview. With high applicant to hire ratios, getting to the best candidates, the ones worth investing the high cost of interviewing, is a place to put some considerable focus.

A note about the gap between interviewing concepts and practices.
I conducted a survey with SHRM and in 2006 published a white paper The Use of Objective Candidate Evaluation Methods. (Non SHRM members may write me for a copy).

Here are some stats.
55% of respondents stated they use behavioral interviews that are based upon questions prepared in advance. 40% of respondents stated they do not conduct interviews with prepared questions. Kevin most certainly has his editorial comments pointed at this group.

When I explored further, and asked who uses behaviorally anchored rating scales and numeric summary of interview outcomes. Only 24% of respondents stated they use of this known best practice. This is the group that Tom Janz (see comment to Wheeler’s post) may be using to support his retort.

Another way to look at it is this:
Every company interviews (bold assertion) in their candidate evaluation process.
40% of companies begin with no preparation for what they want to learn.
76% of companies have no structured way to evaluate what they hear.

I think Kevin’s assertion has more generalized weight about the current state of affairs than Tom Janz’s point (see comment to Wheeler’s post) about results that can be achieved when interviewing is done exceptionally well. The process that Lou Adler teaches is a great example. Lou demands adherence to the process to get the results he purports.

Kevin’s bigger point is that there are better ways to learn more objective information about a candidate. And thanks to Tom Janz for the reference to the Virtual Job Tryout as one example (see comment to Wheeler’s post). At issue here is the professional/technical capabilities of practitioners in talent attraction and selection roles and their ability and desire to build rigor, selection science, and discipline into their practice. Kevin is inviting a shift to more thoughtfully developed and objective methods for candidate evaluation. When your process obtains better candidate data, you may be able to make better decisions.

Thanks Kevin.

July 26, 2011

Virtual Job Tryout Answer Key

Candidates can be resourceful.  In examining key word searches that drive traffic to our web site, we have discovered people may be looking for guidance on how to complete the Virtual Job Tryout.  It appears they want to be successful on their pre-employment test. To offer help to the curious web surfers, we have created a new page on our web: How to Take the Virtual Job Tryout .

Virtual Job Tryout Answer Key

We emphasize on this page that a candidate being offered the opportunity to complete a Virtual Job Tryout has encountered an employer very interested in their career success.

Our intent is to enhance the brand image of the company, continue to educate the candidate on the value of the Virtual Job Tryout, provide them a link to quotes from candidates that have completed a similar candidate experience, and offer suggestions on how to prepare for and complete the assessment.

Here are the tips we offer candidates.

Five Tips for Success

Here are a few points to consider in preparing to complete the Virtual Job Tryout.

  1. Be sure to work in a quiet location, free of distractions. Think about it as if you were going to work for an hour.
  2. No two people perform the same job the same way. The Virtual Job Tryout allows you to demonstrate how you would handle it
  3. On average, the Virtual Job Tryout takes about an hour to complete.
  4. Plan on completing the Virtual Job Tryout in one sitting (though you can start the Virtual Job Tryout, stop and start again where you left off).
  5. Arrange to take the Virtual Job Tryout when you are alert. You will find it demands your best thinking.

In addition, we remind the candidate they have a decision making role in their career pursuit.  What a better way to decide if the job is right for you than by taking it for a test drive.  Through virtual technology, candidates are able to learn about the demands of a job, experience the decision making, problem solving and interactions.

Due to the multi-method nature of the Virtual Job Tryout and the advanced scoring algorithm, it is quite difficult, maybe impossible, for an answer key to be created.  As it is work-sample based, and no two people perform the same way, two candidates can get similar results with different approaches.  That is a feature our clients really value.

With hundreds of incumbents already doing the job in their own unique way, our clients have evidence that success comes in many variations.  The Virtual Job Tryout is a unique pre-employment test that allows those differences to surface in manner that helps recruiters quickly identify the best-fit candidates, and hire a workforce that delivers superior results.

July 21, 2011

Gaining Management Acceptance for Assessment Tools

This spring over Easter dinner, I was told by a highly successful, MBA grad from an Ivy League university that he could tell, without a doubt, whether a candidate was right for a job in 5 minutes flat. Perhaps he could. After all, Babe Ruth could hit 60 home runs while breaking every training rule in the book.

AssessmentUnfortunately, few of us are the recruiting equivalents of Babe Ruth. We need all the help we can get to accurately assess and select the best candidates for our jobs. But, how can we convince the would be Babe Ruth’s that there is a better (read: more valid, reliable, legally defensible and fairer) way to assess candidates?

My experience, working as both an external and internal consultant in candidate assessment, points to 3 important factors in gaining assessment tool acceptance:

  1. Assessment Fidelity, how close the assessment looks like the job, is assessment‘s secret weapon. It not only has a stronger track record in prediction of success for most jobs, but more easily gains acceptance from hiring managers and candidates alike. They “get it” because they can readily see and experience the job through the assessment process. Fidelity enhances the candidate experience.
  2. Have a Champion, Mid-way through a recent assessment project, we lost our executive champion. At that point we needed to re-sell the project and find a new champion. We didn’t; leading to acceptance challenges. Lesson learned. Visible leadership endorsement is a must.
  3. Ease of Use impacts  2 audiences: candidates and hiring managers. Hard to find candidates may not always be willing to take your best thought out assessment tools (though fidelity helps a lot here too). This in turn can lead to hiring managers blaming the tool for sourcing problems. Recruiters need to have a clear candidate message to convert those sourced into applicants. Know the organizational culture you’re working with. Are hiring managers and candidates patient, analytic and detail oriented or, fast paced, go with the gut types? Tailor your tool to meet your audiences’ appetite and realistically balance assessment style and time against tool acceptance.

A valid tool with strong psychometric properties and eye popping utility numbers is still only as good as management’s willing acceptance of it. The key to assessment success goes beyond validity. It is achieved by gaining the support of hiring managers through fidelity, a visible champion and making it easy to use.

Administrator’s Note:

John Miraglia is our first external contributor to the blog, a former client, and professional colleague. He has worked on the implementation of the Virtual Job Tryout for professional positions in the financial services industry. His insight and experience on implementing assessment is highly valued.

July 5, 2011

Pre-employment Testing Made Simple To Understand

“If you can’t explain it simply, you don’t understand it well enough.”
~ Albert Einstein

Pre-employment testing is a measurement resource which can aid in the candidate evaluation process and support hiring decisions with objective data.

At a recent meeting to discuss our response to an RFP, the client stated; “We really appreciated how your proposal was straight forward and easy to understand. We can’t say that about all the responses we received, in fact, we had to read some of them three times to try and figure out what they were saying.”

pre-employment testing made simple

If you are looking for someone to explain pre-employment testing or assessment in simple terms, call us.

We understand assessments.

June 13, 2011

Carmen Hudson of Tweetajob on the Candidate Rejection Process

I caught up with Carmen Hudson of Tweetajob at the 2011 ERE Conference in San Diego.  She offers some clear advice on improving the candidate experience.  In particular, she  suggests we let the candidate know they have been rejected quickly and early. Click play to hear what Carmen has to say, then scroll down to read more.

Reject Early and Fast
Carmen suggests candidates should hear from you soon after they apply. Give a clear and courteous NO, or even a No for Now. She is not the first to suggest this.  John Sumser offered the same advice last year at ERE.

If you have a mass-disposition feature in your ATS, use it. The results of our Job Seeker Expectation Survey clearly show candidates want some form of an answer. If you are going to accept applicants, rejecting applicants is part of the game. I wrote earlier about recruiting being 99% rejection.

Don’t Let Them Hang
So much has been written in other venues about SPEED as a competitive resource in recruiting. IF you believe in SPEED to hire as a competitive advantage, what role does SPEED to rejection play in your toolbox? Candidates have a life too, and they want to make informed decisions. An uncertain application status creates hope or open-minded opportunity thinking for many job seekers. There well may be a “I am qualified” or “still in the running” mind-set with applicants who have not been rejected. I don’t think it is fair to leave that question unanswered to the candidate if it has been answered internally. If you have made the decision, share your decision.

Protect Your Brand
Black Hole may not be a a term of endearment your brand police would like to hear about your recruiting function. How you reject candidates is an opportunity to enhance your brand. Particularly now. So many companies seem to be challenged to respond to candidates. You can set your company apart by conveying appreciation and acknowledging interest on the part of the candidate. You can build brand-positive community relations with well crafted messages to candidates you are rejecting.

Joe Girard’s Law of 250 when applied to recruiting shows the potential geometric progression of the positive or negative message you send rejected candidates.  Think about it, you neglect or send a poorly worded rejection to 1,000 candidates, each of whom knows about 250 people.  That is a 250,000 impression extension.  One of the highest applicant flow rates I have heard about is 75,000 per week.  The Law of 250 creates an sphere of influence just shy of 19 million.  What are you doing to protect your brand?

You can read more about the candidate experience and candidate expectations here.

May 20, 2011

Brand Message and the Candidate Experience: An Interview with Randy Hood

Truth in employment branding impacts the candidate experience and candidate attitudes. I had a chance to speak with Randy Hood of eQuest at Taleo World and he offered some suggestions on truth and objectivity in the message. Click PLAY to hear what he has to say. Then scroll down for more information.

Every company likes to view themselves for their greatness.  As they should.  However, every company actually has a balanced story, a story filled with successes and challenges, rewards and frustrations.  Randy suggests that employment branding has a responsibility to tell the balanced story.

False Promises

Realistic Job Preview (RJP) and realistic culture preview can be effective methods to build education into the candidate experience and establish expectations within the candidate population.  What can cause trouble are unrealistic expectations that once on the job a new hire might encounter and say wait a minute this was a bait and switch or false promise.

Realistic job preview can increase retention.  When a well informed new hire encounters demanding or less satisfying elements of the job, they respond with ‘I knew this was coming.” and they work through it.  Conversely when poorly or un-realistically informed new hires hit the first unexpected bump in the road, they respond with – “They didn’t tell me about this, I wonder what else might be heading my way that I don’t know about.”  That is the reaction that drives early turnover.

Message Consistency

Randy suggests the entire message be aligned and congruous.  Job descriptions, job postings, social media presence, job overview and corporate culture statements should carry a central theme, be balanced with the scope of the demands and expectations and above all, be the candid and complete story.  Candidates who receive a balanced message are also in better position to decide if the job is right for them.  Candidates will tell you about their experience.  The only way to evaluate the quality of your candidate experience is to  measure it.  Read more about measuring the candidate experience here.  Read what candidates have said about an informative and balanced application experience here.

February 18, 2011

New Virtual Job Tryout Case Study: Self-Service Technology

Shaker Consulting’s latest case study takes a look at a global leader in integrated self-service delivery and security systems and services for ATMs, advanced teller-automation technology and remote-teller systems.

To solve their specific problem, Shaker developed a custom Virtual Job Tryout to predict successful transition from training into the workforce.

To view how we cut first-year turnover in half, visit the new case study.

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